Embassy of Canada in Ethiopia
Position: Administrative Assistant
Summary of Duties:
Under the general
supervision of the Program Manager, this position provides administrative
services performing a variety of support functions, such as, but not limited to
secretarial and financial services, logistical support, preparing and
processing correspondence, providing services to internal and external clients
and other program related duties as required.
Area of Selection:
This position is open
to internal candidates who have the right to reside and work in Ethiopia, who
meet all the essential requirements stated, and whose applications are received
by the closing date.
Please note that the
Embassy of Canada to Ethiopia does not sponsor work authorizations directly or
indirectly.
The Government of
Canada is an equal opportunities employer and welcomes applications from
diverse sections of the community. Candidates will be considered based on
merit. Our organization offers an inclusive workplace where respect, teamwork,
and collaboration are part of our culture. Canada’s missions abroad are committed
to promoting and supporting an environment free from harassment and
discrimination, as well as encouraging and supporting employees to learn and
develop their skills and competencies.
ESSENTIAL
QUALIFICATIONS
Candidates will
initially be screened against the Essential Qualifications relating to
education, language* and experience.
Candidates must
demonstrate when applying to the position how they meet each of these essential
qualifications.
*Language will be
assessed further during the process.
Education:
Candidates will be
required to provide proof of the completion of their education.
·
A bachelor’s degree
from a recognized post-secondary institution, OR a completed High School
Diploma and a minimum of one (1) year of relevant work experience in the areas
listed under the experience criteria below
Language:
·
Advanced level in
English, both written and spoken
·
Advanced level in
Amharic, both written and spoken
Experience:
Applicants must have
experience in each of the following areas:
·
Experience in a
professional office environment, including roles such as program coordination,
customer service, or administration within a corporate organization, foreign
mission, government office, or international organization
·
Experience in
client-facing roles, providing advice and services through various channels (in
person, by telephone, and electronic messaging)
RATED REQUIREMENTS
The Rated Requirements
are part of the essential qualifications and are related to knowledge,
abilities, and competencies. Methods of assessment for rated requirements may
include but are not limited to, a written examination, an oral interview
(online pre-recorded/live, or in-person), role-play, practical tests,
presentations, and/or psychometric assessment.
Knowledge:
·
Knowledge of Microsoft
Office (ex. MS Word, MS Excel, MS PowerPoint, MS Outlook)
Competencies:
·
Focus on Quality and
Details
·
Adaptability and
flexibility
·
Teamwork and
cooperation
·
Showing initiative and
being solution-oriented
·
Professional integrity
and discretion
Abilities:
·
Ability to work under
pressure and independently in a fast-paced environment
Asset Qualifications:
Preference may be
given to candidates who meet the Asset Qualifications. Where applicable,
candidates must demonstrate how they meet any asset qualifications.
·
Fluency in French,
both written and spoken
Operational
Requirements:
·
Working hours 37.5
hours per week over a 5-day workweek
·
May be required to
work outside normal working hours (i.e. evenings and weekends
Conditions of
Employment:
Conditions of
employment must be met or complied with before being appointed to a particular
position, and are to be maintained throughout the employment while being the
incumbent of this position.
·
Valid work
authorization: Ability to obtain and hold a valid work authorization covering
the entire employment period.
·
Security screening:
Obtain and maintain a Reliability Status (security level) which includes a
criminal and credit background check from the Government of Canada covering the
entire employment period.
·
Other conditions of
employment:
Before an offer of
employment can be made, candidates must provide a local address as proof of
residence in the specific city, region, or country so that if selected, it will
appear on the offer letter
How to apply
·
You must submit your
application using the “Apply online” function. Only applications submitted via
VidCruiter will be considered unless a valid reason is presented and accepted
before the closing date.
·
Do not include
personal data such as; age, date of birth, gender, marital status, family
status, religion or a picture in your application form, CV, nor cover letter
(as required). Please only include information relevant to the vacancy as
requested in the job poster.
·
You must demonstrate
in answering the screening questions how you meet the education and experience
factors listed in the essential and asset qualifications. You must provide
specific examples to demonstrate clearly how you meet the qualifications.
Global Affairs Canada cannot make any assumptions about your studies nor
experience. Simply saying you have the required qualifications or listing your
current duties will not be sufficient. Instead, you must provide concrete and
detailed examples that clearly explain where, when, and how you gained the
experience. No additional information will be sought beyond what you submit in
your online application.
·
Candidates may be
required to upload a CV and/or a cover letter in English or French. These
documents may be used as a secondary source to validate the answers to the
screening questions.
·
Applications that do
not include all of the requested documents or information and/or which are not
received by the closing date will be rejected.
To apply use the ( https://international8.hiringplatform.ca/account/login?locale=en
)